Information Governance

Name: Cloudficient Information Governance
Brand: Cloudficient
Rating: 4.8 (152 reviews)

In today’s rapidly evolving digital landscape, effective Information Governance is a critical pillar for organizations striving to unlock the value of their data while ensuring compliance and managing risks. It is key that decision makers understand the challenges of balancing these demands.

Explore the most prevalent challenges affecting key areas of Information Governance that impact enterprise-sized organizations: Collaboration & Communication Archiving, Unified Data Management, Legacy Archive Retirement, Employee Offboarding, and Custodian Mapping.

Collaboration and Communication Archiving

Modern organizations rely on vast digital ecosystems that have fundamentally changed how information is created, shared, and preserved. The traditional archiving approach fails to adequately capture the complex web of interactions spanning direct messages, threaded chats, private channels, and hyperlinked content across platforms like Microsoft Teams, Slack, and SharePoint.

Organizations face significant challenges managing compliance, escalating licensing costs, and information accessibility across these fragmented systems. Effective archiving is essential for regulatory compliance, reducing legal exposure, and maintaining comprehensive data governance while preserving critical business intelligence.

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Unified Data Management

Modern organizations struggle with fragmented data ecosystems that impede accessibility, compliance, and decision-making capabilities. The traditional approach of managing information across disconnected platforms creates significant blind spots, increasing storage costs through redundant data while making comprehensive information governance nearly impossible.

Organizations face mounting challenges with siloed repositories, limited functionality in current tools, and increasing difficulty accessing critical information when needed. Effective unified data management is essential for regulatory compliance, reducing storage costs, and enabling informed business decisions while maintaining complete control over organizational data assets.

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Legacy Archive Retirement

Aging on-premises archiving systems have become increasingly burdensome and risky for modern organizations, creating significant technical debt while failing to meet contemporary compliance requirements. Legacy archives that once served as reliable repositories now represent security vulnerabilities, maintenance challenges, and escalating costs as vendors shift their focus to cloud solutions.

Organizations face mounting pressure from unsupported hardware, discontinued security updates, complex migration requirements, and the new reality of cloud providers charging for leaver licenses. Effective archive retirement strategies are essential for reducing operational risk, controlling licensing costs, and establishing a modernized information governance framework while ensuring complete data preservation during transition.

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Employee Offboarding

Traditional offboarding processes fail to adequately address the complex data management challenges created when employees leave an organization. The scattered information employees generate across email, collaboration platforms, and shared repositories remains critical for legal compliance, operational continuity, and institutional knowledge yet becomes increasingly vulnerable during transitions.

Organizations face significant risks including data spoliation, workflow bottlenecks, discovery discrepancies, and escalating licensing costs for maintaining leaver data. Effective offboarding data management is essential for maintaining regulatory compliance, reducing security vulnerabilities, and controlling the mounting costs of inactive user accounts while preserving critical business intelligence.

Streamline Offboarding Data

Custodian Mapping

Traditional approaches to mapping custodian data have become increasingly inadequate as collaborative platforms blur the lines between individual and shared content. The assumption that information can be cleanly attributed to specific custodians fails to account for the complex web of interactions, shared workspaces, and hyperlinked content that characterizes modern digital workplaces.

Organizations face mounting challenges with unstructured data proliferation, incomplete capture of critical information, ineffective preservation of hyperlinked content, and escalating licensing costs for departed custodians. Effective custodian mapping is essential for defensible compliance, reducing discovery costs, and maintaining comprehensive visibility across the organization's digital ecosystem while controlling the exponential growth of licensing expenses.

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