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      Cloud Onboarding & Offboarding
      Information Governance
      Foundational eDiscovery
      Cloud Onboarding & Offboarding
      Information Governance
      Foundational eDiscovery
      Platform

      Custodian Mapping

      Allows data to be associated with the employee (custodian) responsible for creating, receiving, or managing it

      By isolating and filtering data by custodian, enterprises can streamline eDiscovery, accurately meet compliance requirements, and reduce the risk associated with handling large volumes of information.

      Custodian Filtering ensures relevant data is securely preserved in a manner accessible for investigations. 

      Data that is not stored in an organized and compliant manner is difficult to find, prone to deletion, and is often retained for longer than required. These risks are compounded by the size of an enterprise.  

      Poorly Managed or Structured Data

      Poorly managed or structured data can lead to increased storage costs, expose an organization to regulatory penalties, and complicate the EDRM process. Planning for data like this is an integral step in planning your data migration.

      By ensuring that data is well-structured and managed, organizations can mitigate these risks and streamline their data migration processes, ultimately leading to more efficient operations and compliance with regulatory standards.
       

      Limitations of Current Tools

      Many of the leading tools including Purview have limitations including: not capturing content from external sources like CRMs, collaborative software, and messaging platforms creating critical gaps in data governance due to the magnitude of unstructured data.

      This data poses a risk not only for organizations who adhere to GDPR, HIPAA, and Rule 17a-4, but also results in data being retained in difficult-to-search data silos.
       
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      Hyperlinked Files

       Collaboration tools like OneDrive allow users to send each other files, the contents of which are not retained by archiving platforms like M365. The data within these links can be altered, with only a certain number of versions being saved. If a user’s data is placed on hold, it won't contain files they had access to and edited.

      Comprehensive compliance suites require a solution that will save contemporaneous versions of Hyperlinked Files when they are sent, creating a snapshot of content from that point in time that is unalterable and defensible. 
       

      Licensing Costs

       Because data is filtered by custodian, archive providers are starting to charge for licenses for every custodian that can be searched against. This includes people who are no longer with the company.

      Enterprises may see a doubling or tripling of user count which will cost a small fortune in licensing. By addressing these gaps enterprises can reduce unnecessary costs and risks within their environment.
       

      The Solution - Cloudficient Expireon

      Cloudficient Expireon™ is a cutting edge, cloud-native archiving platform that combines modern cloud performance while ensuring complete data ownership.

      Unlike other cloud archiving technologies that lock in your data, Expireon empowers organizations with full control by storing items in native format and allowing the movement of information without penalty, providing true data autonomy.

      Expireon integrates seamlessly with Microsoft 365 services (Exchange Online, SharePoint, OneDrive, and Teams), Slack Enterprise Grid, and a range of additional live stream and legacy data sources.

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      Expireon in 90s v2-mp4 2023-12-20 at 12-19-31 pm