15 Reasons To Migrate From Enterprise Vault to Microsoft 365

It’s time to change your data management strategy, and you’re wondering what your best option is. Learn the reasons why so many modern businesses migrate from Enterprise Vault to Microsoft 365.

Why You Should Migrate From Enterprise Vault to Microsoft 365

Taking the leap from Enterprise Vault to Microsoft 365 could be the best decision your company ever makes. This strategic move can give you a more collaborative, efficient, and technologically advanced work environment.

1. Better Security Features

Most businesses today deal with sensitive customer data, including names, addresses, and credit or debit card information. Some even handle private medical data. Keeping this information safe is a matter of customer trust and essential to avoid fines or other consequences of noncompliance with regulatory measures.

Microsoft 365 provides more advanced security features than Enterprise Vault, including protection against data loss and cyber threats, making it a comprehensive data security solution for businesses of all types and sizes:

• Multi-factor authentication
• Advanced threat protection
• Data loss prevention
• Azure information protection
• Identity protection
• Threat intelligence

It also allows you to restrict access and usage permissions and manage mobile devices and applications. Legal Hold protects certain emails and documents for legal purposes, and a Compliance Center helps with eDiscovery, compliance dashboards, and retention policies.

2. Easier Compliance and Data Protection

Right alongside data security is compliance. When you migrate from Enterprise Vault to Microsoft 365, you receive additional protection in terms of compliance. From HIPAA to GDPR to many other industry-specific regulatory bodies, Microsoft 365 has tools to help you manage these regulations and ensure compliance, leading to better data integrity and the avoidance of legal issues and hefty fines.

The program also has reporting and auditing capabilities to help maintain transparency, warn of possible breaches before they happen, and track access patterns.

3. Scalability

While growth in a business is always welcome, scaling up comes with its problems and challenges. Microsoft 365 offers easy scalability as your business operations expand. It lets your workflow go uninterrupted with a smooth transition, letting you focus on other aspects of expansion. You can rest easier knowing that all future transitions will be easier as the program evolves and expands with you.

4. Better User Experience

User experience is always key. The more modern and intuitive a program is, the more easily and quickly employees will adapt to the changes. This reduced learning curve means less downtime, less training needed, and an increase in workplace satisfaction as processes become more efficient.

Microsoft 365 includes accessibility features to help users with different needs, such as accessibility tools and keyboard shortcuts. It's also compatible with screen readers. Another user-friendly feature is that users can personalize their dashboards and notifications. Plus, the program receives routine updates, presenting end-users with the newest and most functional version possible.

5. Seamless App Integration

If you haven't yet decided to migrate from Enterprise Vault to Microsoft 365, consider how your employees and teams collaborate with each other and third parties. Businesses today often use third-party apps for this purpose. Microsoft 365 offers seamless integration with many third-party tools to help you extend the functionality of the platform to your unique ways of collaborating.

From communication platforms to project management tools, Microsoft 365 can help you stay connected and on the same page.

6. More Cost-Efficient

Money is a concern for all companies. Cost considerations are among the most important factors in any business decision. By migrating to the cloud with Microsoft 365, you can eliminate the need for any type of on-premises infrastructure. It also offers a pricing model that is scalable and predictable and that easily falls within most budget constraints.

As an all-in-one solution, it reduces your need to install or integrate other standalone solutions. Microsoft 365 offers maximum value for your money. It will also allow you to save money as your processes become more efficient.

7. Advanced Email Capability

Despite all the innovations in business-related technology, email remains one of the principal forms of communication for employees and businesses. When you migrate from Enterprise Vault to Microsoft 365, you get the benefit of enhanced email capabilities.

Intelligent filtering helps prioritize important messages and reduces cluttered inboxes. Focused inboxes help keep things organized and let employees focus on the most critical emails. Real-time collaboration lets different teams work on drafting important messages to customers, stakeholders, or suppliers.

8. Streamlined Mobile Accessibility

Modern businesses wouldn’t be what it is without mobility. Whether you have outsourced or remote teams, or you need to stay connected when you’re out and about, Microsoft 365 helps ensure that you and your teams can collaborate on documents anywhere. You and your employees can contribute even when they aren’t physically in the office. The apps are mobile- and user-friendly and let you stay productive on the go.

9. Detailed Data Analytics

Whether your business is large or small, data and insights are strategic assets that can help you stay on top of new possibilities and figure out what is working and what isn’t. When you migrate from Enterprise Vault to Microsoft 365, you get advanced data analytic tools to help you evaluate and track trends, extract intelligence, and analyze the behavior of your users.

Whether your goal is to better understand the customer, optimize your internal process, or find opportunities for growth, advanced analytics can make the difference when it comes to reaching that goal.

10. Easier Maintenance and Updates

Instead of worrying about software and security updates that could affect performance, Microsoft 365 takes charge and makes updates seamless and automatic. You’ll have the latest security patches and features without disruptions or stress to your IT team. It helps reduce their burden and lets them focus their time on strategy instead of routine maintenance work.

11. More Efficient Collaboration

Microsoft 365 lets you and your teams work on PowerPoints and Word documents together, hold virtual meetings for brainstorming, and improve workplace productivity and connectivity. Better collaboration means fewer delays and improved information sharing, avoiding the problems of siloing pervasive to many businesses.

12. Simpler Data Migration

Another worry for many business owners who want to migrate from Enterprise Vault to Microsoft 365 is the issue of transferring large amounts of data to the new system. Data migration almost always involves some type of risk and can disrupt important business operations. However, this particular migration process is well-documented and comes with a comprehensive support system to ensure a smooth, safe data transition.

The simplified process also helps minimize potential disruptions. From transferring documents to emails to critical data, Microsoft 365 has all the necessary tools for a successful data transition.

13. Centralized Data Management

The Microsoft 365 platform lets you have a central place to manage all of your data. The entire team can access, collaborate, and share effortlessly, which makes data governance much easier. You won’t have to search for files across several platforms, and locating whatever data, images, or documents you need is simpler and more efficient.

Version control features ensure that employees are always using the latest version of a document. You can also more easily restrict access to certain types of documents or information.

14. Tailored Business Applications

When you migrate from Enterprise Vault to Microsoft 365, your business gets access to unique, customizable business apps and solutions using Power Apps and Power Automate.

Power Apps lets you create custom applications without needing to know how to program. It has a drag-and-drop interface, can be connected to Microsoft 365, and lets you have apps for tracking projects, handling requests, and managing inventory, among others. It also integrates with Power Automate.

Power Automate lets you create workflow between services and applications, including those created in Power Apps. It lets you connect with Outlook, Salesforce, Twitter, and others. You can also create automation triggered by specific events, and workflows with approval processes to help protect sensitive data or user information.

Microsoft 365, alongside these tools, gives you an all-inclusive business data management solution that is hard to turn down.

15. Comprehensive Support

One of the best features of Microsoft 365 is its extensive training and support resources. Comprehensive training for your employees helps ensure that they have the skills necessary to leverage the full potential of the program.

The support available includes video tutorials and documentation to make for smooth transitions and minimize any learning curve that there may be. Microsoft also hosts in-person training and virtual training and has community forums where users can ask and share knowledge with each other.

The Microsoft Learn platform also provides interactive training free of charge for Microsoft 365.

How To Migrate From Enterprise Vault to Microsoft 365

The best way to migrate from Enterprise Vault to Microsoft 365 is to hire an expert team of professionals who can make this transition as easy and seamless as possible, no matter how big or small your business is. Cloudficient offers a wide variety of efficient and secure data migration solutions for your merger or acquisition or your restructuring project. Contact us for more information.

With unmatched next generation migration technology, Cloudficient is revolutionizing the way businesses retire legacy systems and transform their organization into the cloud. Our business constantly remains focused on client needs and creating product offerings that match them. We provide affordable services that are scalable, fast and seamless.

If you would like to learn more about how to bring Cloudficiency to your migration project, visit our website, or contact us.