What is “Custodian Management”? 

Legal Holds: Managing custodians is essential for implementing and tracking legal holds, which prevent the destruction of relevant information.

Regulatory Compliance: Various laws & regulations require organizations to manage & preserve data appropriately. Effective custodian management fulfills these regulatory requirements, reducing the risk of penalties and sanctions.

Avoiding Spoliation: Proper management reduces the risk of spoliation, which is the destruction or alteration of evidence. Spoliation can result in severe legal consequences, including adverse inference rulings and sanctions. 

Reducing Legal Risks: By ensuring that data is preserved and managed correctly, organizations can avoid legal risks associated with non-compliance, such as fines and reputational damage.

Coordination with Legal Teams: Effective custodian management fosters better coordination and communication between custodians, IT, and legal teams, ensuring everyone is aligned and informed throughout the eDiscovery process.

Centralized Information: A well-managed custodian system provides a centralized repository of information, making it easier to track and manage data across various custodians.

Preservation of Evidence: Ensure relevant data is identified, preserved, and protected from alteration or deletion. This is crucial for maintaining the integrity of evidence. 

Timely Access: Provide near instant access to necessary information, enabling legal teams to respond promptly to discovery requests.

Streamlined Discovery Process: Efficient custodian management streamlines the eDiscovery process, reducing the time and effort required to identify, collect, and produce relevant information. 

Cost Reduction: By optimizing data management and minimizing unnecessary data preservation, organizations can significantly reduce the costs associated with eDiscovery.