Did you know that about 94% of companies worldwide use cloud software? That sounds like a shocking figure at first, but once you look into the details, the reasoning starts to become clear. Cloud-based systems offer an unprecedented degree of freedom to managers and employees alike. This freedom helps to increase efficiency and productivity while actually decreasing costs. If you’re still on the fence about email-to-cloud migration, stick around to learn why you should make the switch.
As we mentioned earlier, cloud-based email platforms tend to be cheaper than their on-premise counterparts. Intuitively, this doesn’t make sense. Why would something that offers greater flexibility, increased efficiency, and better performance in general be so much cheaper? The answer is simpler than you might think– it’s all in the cost of infrastructure.
With an on-premise system, you have to pay for just about everything. Purchasing the servers, paying fees to said servers online, a subscription to whatever email service you’re using; the list goes on. After you’ve migrated to a cloud-based service, though, that’s all rolled into one monthly or annual subscription fee. Your data is then saved in offsite servers, which the owners will maintain themselves. That saves you the time, money, and effort of setting up and maintaining your servers, all while offering countless other advantages.
Because cloud email data is stored offsite, the servers have much better security infrastructure. If you’re running an email server yourself, you also have to handle the security. If you’re stuck splitting your efforts between running a business and keeping your servers secure, it’s difficult to excel in either. Offsite servers, however, can allocate far more resources to security, ensuring that all your important documents and confidential information are kept safe and secure.
One of the greatest pitfalls of storing all your data onsite is that it effectively binds your employees to your building. While this works for some companies, it’s not for everyone. With working from home and remote jobs continuing to rise in popularity, it’s worth thinking about how you want to accommodate your employees. Moving your business email to cloud services allows employees to access their work anytime, anywhere, and on any device.
If you’re working on expanding your operation, there will come a time when you need to scale your email servers up to accommodate new hires and an increased need for communication. If you’re hosting the servers yourself, this can quickly become a hassle. Cloud email, however, makes things quite a bit easier.
As the servers are hosted by a third party, all you need to do to upgrade is change plans. While this may cost a bit of extra money, it’s far easier and less time-consuming than upgrading in-house servers. Your provider takes care of everything on their end, so all you have to do is keep working on your scaling project and let them handle the rest.
For self-hosted business servers, a crash or outage that damages the servers can be catastrophic. If the servers are damaged, your data may be lost or corrupted, and the only way to get it back is by hoping that someone created a recent backup beforehand. While such incidents are still a nuisance with a cloud-based system, they’re not nearly as dangerous.
Email cloud platforms are built with incidents like these in mind and are designed to make data recovery as simple as possible. Aside from the tighter security that we mentioned earlier, offsite servers implement redundancies that protect your data in the event of catastrophic failures. Recovering your data is as simple as loading the most recent backup.
Best of all, backups can be done automatically at set intervals when using a cloud-based email platform. Rather than having to keep up with the backups yourself, you can let the platform do so on its own, freeing you up to worry about more important matters.
When you hear the word “migration,” you may think of weeks of paperwork, lost files, and frustration with learning a new system. If you go in prepared, though, this doesn’t have to be the case. Before you start the migration process, we recommend researching to figure out what the process will look like for you, determining how much data you need to transfer, and figuring out how to disrupt your usual work schedule as little as possible. Finally, and most importantly, ensure that you have the right tools for the job.
The best tool for the job is, of course, a cloud migration service. Cloud migration services are exactly what they sound like– digital platforms that make transferring your data from your old system to the cloud that much easier.
With the help of a well-designed migration service, you can quickly and seamlessly migrate your email system, files, and more to cloud-based services like Office 365 and can ensure that the process will go smoothly. Of course, it is important to pick a high-quality migration service that works for you and your company.
That’s where we come in. We offer email-to-cloud services like Onboarding 365 Complete that allow large companies like yours to migrate their email systems as simply as possible. Designed to allow hundreds, even thousands of migrations at once, our system will help you to complete the migration process in as little time as possible. We’re always looking for new ways to serve our clients, and the result is a system that’s easy to use, affordable, and can grow alongside your business.
If you think Cloudficient might be a good fit for your email migration project, send us a message to learn more!
With unmatched next-generation migration technology, Cloudficient is revolutionizing the way businesses retire legacy systems and transform their organization into the cloud. Our business constantly remains focused on client needs and creating product offerings that match them. We provide affordable services that are scalable, fast, and seamless.
If you would like to learn more about how to bring Cloudficiency to your migration project, visit our website, or contact us.