Microsoft Outlook has been a staple of the business world since its release in 1997 (and even before that, if you count various predecessor applications). It has helped people to manage their emails, schedules, tasks and more. However, despite the many useful tools in Outlook, staying organized remains a challenge for many professionals. Learning how to organize Outlook efficiently can help you to be more productive and get more from the platform than ever before.
The main theme of this update was being able to view work side by side. It introduced the My Day side-pane, which provides a convenient panel of information on the right side of the screen. Users have to click around less to stay informed and to complete their most common tasks. These are a few ways you can use the My Day side-pane to be more productive in Outlook:
There are also great features in every recent version of Outlook that let you organize your emails efficiently. Many experts suggest that immediately organizing emails as soon as you read them is a good way to increase productivity. If you can resolve the matter quickly, do so. Otherwise, organize them so that you can follow up easily.
The following are specific tips for Outlook inbox organization. These are a few of the ways that Office 365 makes your life easier.
In Outlook, you can move your received messages to folders or place them in categories. For example, you may have a “To Do” folder, another for “Follow Up” and a third for “Someday.” These can help you to organize emails by what you need to do next and the urgency. You can also blend your folders with categories to create an organizational system that works for you.
You can create all sorts of rules to handle your received messages. For example, if you want all the messages from a certain sender to be added to a particular folder, you can do that. There are lots of options, so you can automate your inbox however you like.
With the Sweep function, you can apply an action to all the messages from a sender. This can either be done for all the messages you have previously received or all messages including future ones. This is another great way to use automation to keep your inbox organized. Staying productive means cleaning up your inbox. The Sweep tool makes this simple.
There are several ways that you can create tasks directly from your emails. As mentioned above, you can use the My Day side-pane in the web application. Alternatively, you can drag and drop emails to the Outlook task icon. Creating tasks from your emails helps turn your inbox into a to-do list.
Outlook and Office 365 can help to supercharge your productivity. Now that you know how to organize Outlook, learn about the benefits of the Microsoft Cloud. With the help of Cloudficient, you can efficiently migrate your business to the cloud from your legacy infrastructure.
With unmatched next generation migration technology, Cloudficient is revolutionizing the way businesses retire legacy systems and transform their organization into the cloud. Our business constantly remains focused on client needs and creating product offerings that match them. We provide affordable services that are scalable, fast and seamless.
If you would like to learn more about how to bring Cloudficiency to your migration project, visit our website, or contact us.