Talk To Us
Talk To Us
Talk To Us
Talk To Us
      Cloud Onboarding & Offboarding
      Information Governance
      Foundational eDiscovery
      Cloud Onboarding & Offboarding
      Information Governance
      Foundational eDiscovery
      Platform

      Identification

      Rethink eDiscovery for Modern Data Management

      The traditional custodian-based model for eDiscovery is increasingly misaligned with modern workplace communication and data storage practices. Legacy systems and processes simply have not kept pace with the changes in how we work today.  

      In today’s collaborative digital ecosystem, the assumption that relevant information can be cleanly attributed to specific custodians is often an oversimplification that risks overlooking critical evidence. Platforms such as Microsoft Teams, Slack, and SharePoint have fundamentally changed how employees interact, generating complex networks of shared conversations, documents, and data that extend beyond individual ownership. 

      Organizations have massive compliance blind spots when it comes to archiving communication data. Identifying and addressing these blind spots is essential for protecting sensitive information, reducing regulatory and legal exposure, and creating a reliable data governance environment.

      Identifying Correct Custodians

      In large organizations, identifying the right custodian can be complex. Multiple employees can share names, roles can change, and employees may leave the organization.
       
      Acquisitions and legacy archived data can cause additional complexity. Without proper tools, this identification process can take weeks of back-and-forth between legal teams and HR. 
       

      Scattered Information

      Custodian data is typically spread across multiple ecosystems and applications, including HR records, IT systems, and business applications. Data silos make it difficult to create a complete picture with relevant timeframes and data sources. 
       
      freepik__a-single-persons-scattered-digital-information-acr__38783
      8367

      Timeline Management

      Getting visibility into key employee data changes is often a manual and error-prone process, leading to delays and potential gaps in identifying relevant custodians. Without automated tracking, legal teams risk missing critical changes that impact data preservation and compliance.
       

      M&A Data Integration

      When companies are acquired, their legacy HR and directory services are typically decommissioned with only a point-in-time snapshot which loses much of the context needed to identify custodians and relevant data sources properly.

      The Solution - Cloudficient CaseFusion

      CaseFusion.IdentifyTM unifies custodian data from across your organization into a single source of truth. By integrating with over 20 data sources, including HR systems (like Rippling and Workday), Active Directory, and business applications, it provides comprehensive visibility into custodian data access and activity. 

      CaseFusion’s “time machine” capability creates an interactive timeline of custodian activity, helping legal teams quickly understand who had access to what information and when. This condenses weeks of manual investigation into a single, streamlined workflow that provides defensible, auditable results within minutes. 

      Cloudficient__casefusion_identify_dark_RGB

      Case Details -- Data Map -- Source Locations