Legal Preservation

The Problems

According to the EDRM workflow, electronic records must be meticulously maintained against any form of alteration or destruction. Legal cases need to be proven beyond reasonable doubt. Ensuring that your Legal Preservation process is not only accurate but defensible is the difference between winning and losing matters. Failure to uphold rigorous preservation standards exposes enterprises to legal sanctioning, compliance violations, and financial repercussions.

Limitations of Existing Tools

Tools like Microsoft Purview have blind spots that need to be addressed for an enterprise’s entire ecosystem to be compliant.

Many solutions struggle to address these gaps while scaling to the varying demands of enterprises across different data sources, formats, and systems.

Unnecessary Strain on Internal Resources

Enterprises using traditional archiving methods risk non-compliance, security vulnerabilities, and inefficiencies.

Advanced tools and strategies can alleviate these challenges, reducing strain on IT and Legal teams while enhancing security.

Complexity of Data Migration

Regulators demand defensible data with complete audit trails ensuring that data is unalterable and stored in a retrievable manner.

Discover how information security governance augments compliance, risk management, and business continuity.

Hyperlinked Files

Hyperlinked files such as those generated by SharePoint are another concern for enterprises because compliance tools do not capture the data within these attachments.

This causes multiple concerns including the limitations of custodian holds because edits likely have been made to documents they do not own and because the content within cannot be searched against and is not defensible.

Legal Penalties

Enterprises not meeting preservation requirements may face penalties and compromise the defensibility of their data.

Internal IT and Legal teams require a streamlined Legal Preservation process to achieve legal preservation demands while accomplishing their other operational responsibilities.

Data Storage Concerns

Records preserved for legal purposes are often a target for cyber-attacks or data breaches. Storing this data is getting expensive especially as many cloud archive providers are beginning to charge for leaver data.

Licenses are becoming required for every user that can searched against even if they are no longer with the company.

How We Help

Expireon was designed to fill the holes in data governance tools like Microsoft Purview. Expireon provides a defensible and compliant home for email, messaging platforms, and file system archives.

Understanding the Legacy Data within your environment is key to selecting the correct tools. All of the information across these information sources is sorted into the correct custodian within Expireon and can be indexed, put into a case, assigned a legal hold, and exported to a downstream review tool of your choice in a standard file format.

Data held in Expireon is charged by the volume, not the user so enterprises stand to save a bundle in licensing costs alone. Expireon also allows for custom retention periods to be assigned depending on the needs of an enterprise and can even be more specifically tailored to the needs of specific users. By leveraging our expertise, enterprises can make legal preservation an effective and manageable operational tool.

At Cloudficient we have also developed CaseCrafter to further empower legal teams' decision making capabilities during the early stages of the EDRM process. CaseCrafter functions as a hub for custodian data, consolidating information scattered across HR, IT, and Compliance departments. Cloudficient’s goal is to make legal preservation more efficient, accurate, and tailored to the demands of modern enterprises while saving time, reducing costs, and ensuring compliance.