Case Study: 2 PB Enterprise Vault Migration To Expireon

Data Center Consolidation While Favoring The Cloud

The organization's broader strategy includes consolidating its data centers to achieve a leaner, more efficient infrastructure footprint. As the company considers its options, there is a clear preference toward migrating to the cloud. 

This shift aligns with current industry trends, where cloud-based solutions offer greater flexibility, scalability, and cost efficiency. Moving the large-scale archive to the cloud, however, presents several challenges. It necessitates robust planning to ensure that the migration of petabytes of data is seamless, secure, and compliant with regulatory standards. 

Additionally, the transition must factor in the potential for new cybersecurity risks associated with cloud environments and ensure that there is no interruption in service. By strategically leveraging cloud solutions, the organization can optimize resource utilization, potentially reducing maintenance costs associated with physical infrastructure while gaining access to advanced analytics and AI capabilities that can enhance data management.

eDiscovery Requests and the Need for Speed

The organization processes between 10 to 20 eDiscovery requests each month, a substantial volume that underscores the importance of a responsive, efficient system. 

Timely access to data is critical, especially as each request must proceed through multiple phases before reaching downstream systems for further analysis or litigation support. 

A system capable of fast, reliable data retrieval is essential to keep up with this demand. The new data solution should be optimized not only for high-speed access but also for workflow automation, which would streamline the process from initial data search to downstream processing. 

By reducing latency in eDiscovery workflows, the organization can meet tight legal deadlines more consistently and improve overall operational efficiency in their legal and compliance functions.

Cloudficient Solution

Cloudficient implemented a comprehensive strategy using Expireon, our next generation information governance platform.

Proof of Concept

This customer undertook an extensive Proof of Concept (PoC), working with an impressive 50 terabytes of data to ensure they selected the best solution. Their testing was exceptionally thorough, rigorously evaluating multiple cloud archiving solutions. 

Over 50 varied searches were conducted on their existing platform to directly compare performance, accuracy, and usability across potential future solutions. After a comprehensive comparison, only Cloudficient met every requirement, seamlessly supporting data onboarding, precise and efficient search functionality, and live journal capture.

In fact, during the tests several discrepancies were identified between data produced by their current system and Expireon – with Expireon proving to be correct each time.

Contemporaneous Versions of Documents

With a live journal stream sending data directly to Expireon, our solution is able to ensure the contemporaneous versions of documents linked to email messages are captured at the same time as the journal message.

No other solution on the market provided the customer with this critical feature.

Speed

When production migration began, Cloudficient's cloud-native architecture truly demonstrated its capabilities. Our solution consistently achieved onboarding speeds exceeding 15 terabytes per day—an unprecedented pace in the industry, saving valuable time and resources for the customer.

But it’s not just the onboarding speed that impressed this customer, it’s the overall speed of producing the required legal data to their downstream systems.

Here are some statistics:

Support End-to-End Legal Processes

Using Expireon, they now enjoy robust, end-to-end support for their entire legal discovery process. Expireon not only consolidates multiple use cases and business needs but also simplifies operations by housing all essential discovery functions in one comprehensive solution. 

This is an all-in-one answer for their complex data management, making their workflow faster, more efficient, and highly adaptable to future needs.